- Location: Gold Coast, QLD
- Work Type: Full Time (Office-Based)
- Salary:$90,000 + Super
Are you an experienced residential Contracts Administrator who understands the complete build journey and takes pride in guiding clients through every step?
We are a progressive, high-performing residential builder specialising in investment-grade homes across South East Queensland. Due to a steady, high-volume project pipeline, we are seeking a client-focused, detail-driven Contracts Administrator to join our team in our office in the heart of the GC.
In this full-time, office-based role, you will take ownership of the full administrative construction lifecycle—from initial concept, sales handover, and preliminary agreements through to council approvals, progress claims, and final handover.
Key Responsibilities
- End-to-End Client Coordination: Act as the dedicated, trusted point of contact for investor clients, brokers, and channel partners, guiding them step-by-step from concept through to practical completion.
- Pre-Construction & Approvals: Coordinate soil tests, engineering reports, building approvals (BA), plumbing permits, and developer covenant approvals to ensure files achieve site-start status without delays.
- Contract Preparation: Prepare accurate QBCC residential building contracts, specification schedules, variations, and final contract packs.
- Progress Claims & Financial Tracking: Generate and issue progress stage claims (deposit, slab, frame, lock-up, fix, final), follow up on lending institution approvals, and coordinate receipt of authority-to-pay notices.
- Liaison Across Teams: Work collaboratively with estimating, drafting, and site supervisors to keep job files moving efficiently through every construction gate.
- Client Updates & Handover: Provide regular, transparent build updates, manage client variation requests, and coordinate pre-handover inspections and formal completion packs.
- Industry Experience: Proven track record in a Contracts Administrator or Client Liaison role within Australian residential construction (experience with volume, project, or investment builders is highly regarded).
- Full-Lifecycle Knowledge: Thorough understanding of the entire residential process—from sales handover, drafting, and approvals through to on-site stages and handover.
- Contract & Compliance Acumen: Solid working knowledge of QBCC residential contracts, stages, and statutory approval processes.
- High-Level Client Care: Exceptional interpersonal and written communication skills with the patience, clarity, and professionalism needed to guide first-time and seasoned property investors alike.
- Organisational Rigour: Impeccable attention to detail, capable of managing multiple active job files concurrently in a fast-paced environment.
- Tech-Savvy: Proficiency with residential construction management software (e.g., Buildxact, Buildertrend, ClickHome, or Framework) and the MS Office suite.
- Competitive Remuneration:$90,000 base + superannuation. Negotiable for the right candidate
- Streamlined Pipeline: Backed by clear systems, structured workflows, and an experienced operational team.
- Stable, Growing Builder: Enjoy job security within a stable business catering to the booming investment housing sector.
Please apply via this Advert or through the ‘Submit your resume’ on the JV Website (https://www.jvrecruitment.com.au/submit-resume). Applications are only accepted via applying to this advert or through the JV Website - Phone applications will not be accepted or redirected.
Upon applying to this advert, you may receive an invitation from our Virtual Assistant Matilda. This will go through some of our core questions surrounding the role. Completion of this is highly advantageous in cementing your interest in the role.
What separates JV from other agencies?
- We work to get you consistent, on-going work.
- We aim to set you up with longer-term opportunities as your experience with us grows.
- For those wanting it, we try to provide a pathway to permanent employment.
- We pay you weekly – and we're never late. This is something we pride ourselves on.
- Your safety is our everything. Our systems and procedures are second to none.
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To register your interest please apply with a CURRENT CV via the online function.
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